Contract Scotland has an excellent opportunity for an experienced Secretary to join our client, an established and professional Cost Consultancy, considered leaders in their field. This is a full time permanent opportunity and offers a competitive salary as well as the chance to work with a business who are employee focussed and drive excellence through continued learning and development of their workforce.

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Secretary

Location: Glasgow
Salary: £28000 - £28000 per year
Reference: J23418
Contract Type: Permanent
Working Hours: Full-time
Created: 13th May 2022
Closing: 10th June 2022

Contract Scotland has an excellent opportunity for an experienced Secretary to join our client, an established and professional Cost Consultancy, considered leaders in their field. This is a full time permanent opportunity and offers a competitive salary as well as the chance to work with a business who are employee focussed and drive excellence through continued learning and development of their workforce.

You will be providing high quality administrative and secretarial support to Partners and Project Managers in the business. This is a very busy role so you must be be an organised individual with the skills and experience to manage your workload, prioritising tasks in order of importance and in line with agreed deadlines. Your duties will include:

• Managing inbox and replying to emails / correspondence on partners / PM’s behalf when possible and re-directing where appropriate
• Arranging appointments and electronic diary management
• Booking meetings for Partners /PM’s using Microsoft Outlook
• Typing letters / reports (scanning, emailing, saving in appropriate folder)
• Typing and distributing Agendas / file notes / memos
• Typing and distributing minutes on completion
• Processing Payment Directions / Valuations
• Arranging TEAMS calls
• Setting up meeting rooms, when required
• Typing Meeting Schedules
• Sending out the diary invites to correspond with the meeting schedules
• Maintaining office systems, data management and filing
• Arranging travel – flights / accommodation / car hire / rail for partners and PM’s using online travel system Click Travel
• Diary management

You will be an enthusiastic and pro-active individual with the ability to produce high quality work and an excellent level of administrative and secretarial support. You should have excellent IT, communication and inter-personal skills, a very good telephone manner and the ability to organise and prioritise your workload using your own initiative. A sound knowledge of Microsoft Office Suite is essential for the role.

If you are looking for a new opportunity with a prestigious and supportive business and believe you have the skills and experience required for this role then please apply by submitting your CV quoting J23418.

Legal Information:

Contract Scotland offers both the services of an employment agency for permanent work and an employment business for temporary work.

We can only deal with applications from Candidates who are eligible to work in the UK and are current UK residents.

We are committed to equal opportunities and diversity for our employees, temporary workers and work seekers. Individuals are only assessed on their individual merits and suitability to a position irrespective of race, gender, disability, age, faith or sexual orientation.